List of Meetings & Events

COMELEC PHILIPPINES RETAINS CHAIRMANSHIP OF ASSOCIATION OF ASIAN ELECTION AUTHORITIES

Philippines

May 2021

"This meeting is a good indication of resilience and strength of democracies despite challenges that we are facing today. It is a great opportunity for us to share our experiences in our respective environments, challenges that we encountered, and more importantly, the policies that were put in place in order to meet and overcome those challenges." - Chairman Sheriff M. Abas of COMELEC Philippines and incumbent Chairman of AAEA said in his Welcome Remarks during the First Virtual Association of Asian Election Authorities (AAEA) Executive Board Meeting on October 1, 2020 hosted by the said country.


Said Virtual Executive Board Meeting was called pursuant to the AAEA Charter Article 3.7.1 which states that the Executive Board shall meet once a year and shall hold extraordinary meetings when convened by the Chairman; and Article 3.6.10 which states that the Executive Board shall act on matters which need to be addressed in the period between the meetings of the General Assembly.


COMELEC Philippines as the AAEA Chairman, Central Election Commission of the Russian Federation as the Vice-Chairman, Election Commission of India, Election Commission of Pakistan and the Central Election Commission of Taiwan as Executive Board Members attended the said Executive Board Meeting. The Central Commission of Kazakhstan and General Election Commission of Indonesia missed the meeting due to technical problem on the day of the meeting and lack of communication, respectively. Nevertheless, the attendance of five (5) out of seven (7) Executive Board Members constituted a quorum. Hence, the meeting proceeded.


Six (6) agenda were deliberated and resolved during the said Meeting. These were:


  1. 1. To approve the Minutes of the Executive Board Meeting in Moscow, Russia on September 7, 2019;
  2. 2. To note the failure to register AAEA in the Philippines due to the impossibility to comply with some legal requirements;
  3. 3. To extend the tenure of COMELEC Philippines (from April 2020 per Resolution dated September 7, 2019) and all Members of the Executive Board until a formal turn-over of the positions happens or a new set of Executive Board Members shall have been elected;
  4. 4. To note the comment of the Vice-Chairman, the CEC of Russian Federation, that due to the failure of registration of AAEA, it still cannot accept the turn-over of the position of AAEA Chairman from COMELEC. However, it will host the conduct of the next Executive Board Meeting and General Assembly in September 2021;
  5. 5. To approve the extension of tenure of the Chairmanship and Vice-Chairmanship including the Members of the Executive Board until September 2021. In the event that CEC of Russian Federation will still not be in a position to accept the Chairmanship, then, an election will be held for the Chairmanship, Vice-Chairmanship and other Members of the Executive Board; and
  6. 6. A. To approve the conduct of the next Executive Board Meeting and the General Assembly to be hosted by the CEC of Russian Federation in Moscow in September 2021, the host to announce the specific date later.

    B. To note the following suggestions for the next Board Meeting and General Assembly in Moscow in September 2021:
    1. The inclusion of the following, in addition to the usual items in the Agenda, thus:
      1. Discussion on the future direction of the AAEA on how we can share our experiences, build a better AAEA Community, training and capacity building, documentation of our best practices, and to strengthen this organization even further.
      2. To have a Work Plan for 2021 - 2022.
    2. On the Webinar, a topic that will relate to COVID-19 and Election Management Practices
    3. All other topics will be at the discretion of the host EMB.

Currently, there are twenty countries which are members of the AAEA. Said association was conceived to promote and institutionalize open and transparent elections, independent and impartial election authorities, professionalization of Asian election authorities, citizen participation in the electoral and civic process, information sharing, and the development of resources for election-related information and research. These objectives can be achieved through an exchange of experiences and information relating to election law and procedure, technology, administrative practice and voter/civic education programs among Asian election administrators and civic leaders (http://asianelectionauthorities.org/history.html).

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